St. Andrew's Schools

Position Overview

Accounting Support is a clerical position responsible for the accurate data entry for accounts receivable, accounts payable, purchasing, and general office support to the business office. This position also provides administrative support for other school departments when arranged through with the Accounting and Human Resources Manager.

Accounting Support will embody St. Andrew’s Schools core values and professional behaviors. This position reports to the Accounting and Human Resources Manager.

Essential Duties

• Follows accounting policies, practices, and controls as established by St. Andrew’s Schools; provides recommendations on improving accounting processes and practices.

       Accounts Receivable

• Creates invoices for tuitions, fees, and student services; submits invoicing to supervisor for review.
• Receives deposits, creates, and copies deposit batches. Enters deposits into the accounting systems for review by the Accounting Manager.
• Records credit card and ACH payments in QuickBooks.
• Files deposits.
• Runs weekly accounts receivable aging reports for review by management.

       Accounts Payable

• Receives vendor invoices and employee reimbursement requests and processes them for payment.
• Verifies that the proper approvals and allocations to general ledger account, class, sub class, customer and job.
• Enters invoices into the accounts payable system and reconciles accounts payable each month to confirm proper amounts were paid and invoices are up to date.
• Runs accounts payable checks, gets signatures, mails payments, and files invoices and reimbursements.
• Tracks vendor credits and ensure they are properly applied to vendor payments.
• Resolves billing issues with vendors.
• Assists employees with following accounting procedures.
• Manages and controls the vendor database in QuickBooks; keeps contact information current and deactivates dormant vendors. Recommends vendors in order to centralize purchases.

       Accounting Support

• Runs and distributes monthly accounting reports for budget managers.
• Manages and updates accounting forms.
• Provides accounting support to the Accounting and Human Resources Manager as needed.

       Purchasing

• Receives purchase orders; confirms allocations to general ledger, class, subclass, customer and job, and that purchases were approved by the employee’s supervisor prior to purchasing.
• Processes purchases; follows up on delayed deliveries.
• Matches invoices to purchase orders and processes for payment.

       Administrative Support and General Duties

• Tracks and coordinates distribution of school, office and personal protection equipment supply inventory to teachers and staff.
• Provides administrative support to schools and advancement upon request through the Accounting Manager.
• Solicits work from Accounting and Human Resources Manager when regular duties have been completed.
• Attends school meetings and events; occasional weekend and evening hours.

Qualifications

• Education:  Bachelor’s degree.
• Experience:  Three years office experience; school experience is desired; accounts receivable or payables preferred.
• Technology skills:  MacBook Air device, iOS, Google Office Suite, Microsoft Office Suite, Canvas, QuickBooks, and accounts receivable applications such as FACTS and Camp Brain.
• Additional required skills:  Works efficiently, detail oriented, typing, filing, record keeping, clear verbal and written communication, able to explain procedures and offer support, creates spreadsheets and simple pivot tables.

Compensation and How to Apply

This position offers a generous benefits package including retirement plan after one year of consecutive employment, health benefits, parking, and accrued paid vacation. Please send a cover letter and resume to employment@standrewsschools.org. Applications accepted until the position is filled.

St. Andrew’s Schools is an equal employment opportunity employer. To learn more about our school, please visit www.standrewsschools.org.

About St. Andrew’s Schools

For more than 150 years, St. Andrew’s Schools has developed tomorrow’s courageous and compassionate leaders. In 1867, the great royal Hawaiian leader, Queen Emma Kaleleonālani, a visionary and transformational thinker, established St. Andrew’s Priory, the oldest girls’ school in Hawaiʻi. An enduring testament to her towering vision to educate the Hawaiian people, The Priory has become St. Andrew’s Schools and grown to include The Prep, a K-6 boys’ school, and Queen Emma Preschool (The Preschool), for boys and girls ages two to five.

Our personalized educational program allows students to uncover their unique strengths, passions, and interests through discovery, practice, creation, and self-reflection. Our emphasis on social emotional, spiritual and cognitive learning sets the stage for children to cultivate healthy habits of mind, body and spirit that positions them to live a life of learning and good health.

Our K-12 education program in downtown Honolulu is the only coordinate school system in Hawaiʻi. We offer two single-sex schools on the same campus. Our girls (The Priory, K-12) and boys (The Prep, K-6) are educated separately in the classroom yet can socialize together on campus. Coordinate schools recognize that the social and emotional experiences that children have in schools shapes their learning – and ultimately affects how they think and act. By understanding and embracing the differences between boys and girls, we create the conditions for all students to learn and grow. Our students readily venture past societal expectations or stereotypes to reach their full promise. Students learn deeply, stay curious, are hopeful about the future, and understand how to lead themselves and others with a compassionate and courageous heart.

Position: Preschool Teacher (Queen Emma Preschool)
Type: Full-time, 12 month, salaried position - exempt
Start Date: Immediate

Position Description
At Queen Emma Preschool, the preschool teacher works with another teacher and an aide as a team to create a developmentally appropriate curriculum that supports the school’s values within a warm and nurturing learning environment. The preschool teacher is knowledgeable about the physical, intellectual, social, and emotional developmental stages of young children and skillfully engages in developmentally appropriate practices and adapts her/his instruction and day-to-day engagement with students to meet every child’s needs.  

The preschool teacher is professional, collaborative, and supportive of the Queen Emma Preschool through her/his contributions. The teacher participates actively in professional development opportunities and reflective teaching practices; she/he is committed to working with all students and celebrates the diversity of St. Andrew’s as reflected in our students, faculty, staff, and extended ‘ohana. She/he is comfortable managing the demands and pressures of the position. This position assumes that all general expectations and Basic Teacher Expectations (refer to Faculty Handbook) for all classroom teachers will be met.

Responsibilities

• Adheres to and promotes the mission, vision, and educational philosophy of St. Andrew’s Schools
• Creates a vibrant, active, and engaging learning environment in and out of the classroom, using research-based, developmentally appropriate teaching methodologies to engender critical thinking, collaboration, creativity, problem solving, and communication skills
• Demonstrates knowledge of child development, developmentally appropriate practices, and works cooperatively with the teachers and staff of the school to develop a student-centered, personalized curriculum based on learning through play
• Works together to prepare course objectives and plan for appropriate activities that support the curriculum and individual needs of the children as guided by the mission of St. Andrew’s Schools
• Integrates meaningful and appropriate use of technology within the curriculum
• Prepares and administers a variety of assessments; records results and provides timely feedback on students’ progress to parents, and colleagues
• Tailors instruction to meet the needs of diverse learners
• Creates a warm and welcoming learning environment and actively guides and supports student interactions and relationships
• Maintains order in the classroom and throughout common campus areas
• Works with parents and guardians when children display behavioral challenges and seeks resources to support families
• Discusses students’ academic and behavioral progress and areas for growth with parents/guardians
• Maintains all records pertaining to student attendance and students’ progress
• Communicates (orally and in writing) with students, parents, administrators, and colleagues about curriculum, children, and child development issues
• Demonstrates good judgment concerning sensitive information and maintains confidentiality when needed
• Displays a sensitive, cooperative and flexible demeanor in interactions with others
• Keeps current in contemporary pedagogical thinking, strategies and techniques by reading professional journals and attendance at professional conferences, workshops and courses
• Demonstrates professionalism through reliability, punctuality, participation in meetings and staff development opportunities
• Demonstrates professionalism in personal appearance and self-care
• Maintains personal integrity and respectful attitude in professional relationships
• Communicates in a punctual, professional, and friendly manner with parents, colleagues, supervisors, and external community members
• Collaborates with administration, teachers, and staff
• Assumes other job-related duties assigned by the director

Qualifications
St. Andrew’s Schools is seeking an accomplished preschool teacher who has teaching experience and holds a Bachelor’s degree in Early Childhood Education, Elementary Education, or equivalent.

Specific requirements include:

• Ability to develop and implement curriculum, assessments, and utilize instructional best practices
• Proficient computer skills with experience in the use of email, Microsoft Office, and Google tools
• Knowledgeable about best practices in implementing educational technology in the classroom
• Proven years of experience working with young children
• Be able to occasionally lift up to 50 lbs
• Regularly use close and distance vision
• Frequently stand and talk or hear and sometimes walk and sit
• Turn, bend, reach, and occasionally climb

How to Apply
To apply, email a letter of interest (describing why you are interested in this position), resume, salary requirements, and the names and contact information of three professional references to sokoga@standrewsschools.org. Letters may be addressed to Preschool Director Susan Okoga. Include St. Andrew’s Schools Preschool Teacher in the subject line. All submissions will be received in confidence.

Deadline to apply: Applications will be accepted until the position is filled.

St. Andrew’s Schools is an equal employment opportunity employer.

Girls Varsity III Sailing Head Coach

Job Description

St. Andrew’s Schools - The Priory is seeking a varsity head coach for its girl’s sailing program.  The head coach is responsible for overseeing and supervising the crews on the 420 boats. The coach will create a positive, education-based, learning environment by promoting honesty, integrity and encourage total character development of our athletes. The ideal candidate must have strong communication skills and have experience in teaching sailing.

Applicant Requirements

Please submit a current resume to: St. Andrew’s Schools Athletic Department, 224 Queen Emma Sq., Honolulu, Hawaii 96813 or mkilbey@standrewsschools.org. The application deadline is Friday, January 3, 2020.

• Answers the main phone line and directs telephone calls to proper personnel
• Assists parents and callers by answering general school questions, etc., when possible
• Accepts and delivers messages or items to students and to teachers if they are not picked up in a timely manner by the owner in the Admissions Office
• Welcomes all admissions guests

• Answers all general admissions inquiries (school info, tuition, admission process, financial aid process, etc.)
• Prepares and prints admissions packets for inquiries, recruitment visits/events, and acceptances; mails as necessary
• Organizes large mail-outs as assigned by Director of Enrollment Management
•  Continually reconciles completion of admissions items: application documents, enrollment documents, required events
• Maintains active communication with prospective families via email, phone, or using a virtual platform and manages routine, daily correspondence such as inquiries, acknowledgements, appointment reminders, email blasts, parking instructions, event information, etc.
• Sets up interviews in admissions database; tracks and maintains contact with families to ensure interviews are booked and completed in a timely manner
• Prepares application documents for Admissions Committee review
•  Actively and continually contributes ideas for recruitment, retention, admissions processes, and admissions marketing efforts
• Processes inquiries, applications, and enrollment contracts in admissions database
• Maintains and regularly updates admissions database to ensure accuracy and data integrity
• Maintains and regularly updates admissions data via Excel and interprets trends and patterns
• Prepares for admissions events, including communicating with maintenance/facilities supervisor, reserving space on campus, getting dates on all-school calendar, purchasing refreshments, gathering needed materials, overseeing the reception table, etc.
• As needed, attends Admissions events to assist with set-up, greeting families staffing the check-in table, etc.
• Coordinates virtual or in-person admissions events, tours, and campus visits for prospective students and families
• Assists with annual contract updates and changes, working with admissions database providers as necessary to ensure timeliness and accuracy
• Edits, reviews, and electronically sends enrollment and re-enrollment contracts for completion
• Follows-up with current families during re-enrollment process
• Assists with Parent and Student Ambassador groups
• Provides school lists for interdepartmental communication as needed
• Coordinates purchase/order of admissions supplies with Director of Enrollment Management, including refreshments for admissions events
• Works closely with Registrar on new student enrollment, supplying student files and assigning student ID numbers
• Performs other duties as assigned

• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Ability to organize, multi-task and prioritize work to effectively and efficiently manage numerous large and small tasks
• Able to adapt effectively to constantly changing plans and priorities
• Ability to work independently with little supervision and as part of a team
• Ability to take initiative and provide feedback and suggestions to Director in an effort to improve processes and management of admissions work
•  Excellent time management skills and the ability to problem-solve
• Requires sound judgment, discretion and a high level of confidentiality. Must be willing to sign a confidentiality agreement.
• Excellent customer service
•  Reliable and dependable
• Must be available to work nights and weekends, as necessary, to support special school and/or admissions events
• Proficiency in Microsoft Office and Apple OS, Zoom, Google; experience with admissions databases preferred
• Experience using desktop publishing programs such as InDesign and Photoshop a plus
• Ability to regularly sit and stand for long periods and the ability to lift to 25 lbs., with or without reasonable accommodations.

• Monitor and implement DHS regulations and periodically assess compliance by ASC staff.
• Maintain and update policies and procedures according to industry best practices.
• Recruit, hire, supervise, evaluate, and train leaders and aides in consultation with the Director of Extended Learning Programs.
• Meet regularly with the Director of Extended Learning Programs to update the director on the status of students, staff, and programs.
• With the Director of Extended Learning Programs, prepare required paperwork for licensing and keep the licensing records organized and up to date.
• Along with the Registrar and Business Office, oversee the systematic approach to database management for students and their families.
• Develop budgets, control expenditures, and review financial activity and reports with the Director of Extended Learning Programs.
• Organize and coordinate room usage for others.
• Provide incident reports to parents and to the Director of Extended Learning Programs via log entries (coded ASC or CAMPS).
• Maintain open communication to parents, staff and school personnel.

• ASC Hours: Monday through Friday, 2:00 p.m. - 5:30 p.m.
• Camp Hours:  Monday through Friday, 7:00 a.m. - 4:00 p.m.
• Provides childcare on an as-needed basis for other school-related activities.
  • Open Houses on weekends
  • PTA meetings
  • Back to School nights

• Education:  Bachelor’s degree preferably in educational, recreational or a related discipline.
• Licenses/certifications:  First Aid/CPR desired or willing to obtain
• Technology:  Proficient skills with MacOS, Microsoft Office Suite, Google Office Suite, e-mail, and Registration Management Systems and Student Information Systems such as Camp Brain, Canvas, PowerSchool, and Zoom
• Experience:  Minimum of five years professional experience creating and leading educational/recreational programs and experience working with adolescent children.
• Additional skills: Excellent written and verbal communication skills, creativity, and strong problem-solving skills, knowledgeable about best practices in implementing educational and recreational programs. Works collaboratively as well as independently, pays attention to detail, and effectively manages projects and meets deadlines.